Administrative Assistant Needed In Canada By Sardar Custom Homes Inc

Responsibilities:

• Office Support: Perform general clerical duties including answering phones, managing correspondence, filing, and data entry.
• Scheduling: Maintain and manage executives’ calendars, schedule appointments, and coordinate meetings and travel arrangements.
• Document Preparation: Prepare and edit documents, reports, presentations, and other correspondence using Microsoft Office or other software.
• Records Maintenance: Maintain and organize physical and electronic filing systems, ensuring accuracy, confidentiality, and easy retrieval of documents.
• Customer Service: Provide support to clients, guests, or employees with inquiries, ensuring a professional and welcoming environment.
• Assistance in Meetings: Arrange logistics for meetings, take meeting minutes, and assist in preparing materials or presentations as needed.
• Administrative Support: Assist with various administrative tasks such as ordering office supplies, managing office equipment, and assisting other team members as required.

Requirements:

• Proven experience (X years) as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• Strong organizational and multitasking abilities with excellent time management skills.
• Exceptional communication and interpersonal skills, both written and verbal.
• Detail-oriented with a high level of accuracy and discretion handling sensitive information.
• Ability to work independently, prioritize tasks, and adapt to changing priorities.
• Diploma or degree in Business Administration or relevant field is preferred.

Benefits:

• Competitive salary based on experience and qualifications.
• Health, dental, and vision insurance options.
• Retirement savings plan and other benefits as per company policy.
• Opportunities for career growth and advancement within the organization.
• Supportive and collaborative work environment focused on excellence.

Tasks

• Supervise other workers
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Train, direct and motivate staff
• Respond to employee questions and complaints
• Plan and control budget and expenditures
• Manage contracts
• Establish and implement policies and procedures
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

• MS Windows

Additional information

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Flexibility
• Organized
• Reliability
• Team player
• Judgement