Job in Canada
Administrative Assistant Needed In Canada By Tichi Auto Repair
As an Administrative Assistant at Tichi Auto Repair, you will play a vital role in providing administrative support to our team. Your responsibilities will include managing office correspondence, organizing meetings, handling schedules, and performing various clerical tasks to maintain smooth office operations.
Job details
- Location: 16157 142 ST NWEdmonton, ABT6V 1H8
- Salary: 26.71 hourly / 40 hours per week
- Terms of employment Permanent employment: Full time Day
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Key Responsibilities:
- Manage and coordinate office activities and operations to ensure efficiency.
- Handle incoming calls, emails, and inquiries, directing them to the appropriate personnel.
- Maintain and update records, files, and databases both electronically and in hard copy.
- Assist in scheduling appointments, meetings, and travel arrangements for team members.
- Prepare and edit documents, reports, and presentations as required.
- Greet and assist visitors, clients, or guests in a professional and courteous manner.
- Assist in ordering office supplies and maintaining inventory levels.
- Handle confidential information with discretion and maintain a high level of confidentiality.
- Perform other administrative tasks as assigned by the management team.
Qualifications and Skills:
- Proven experience (X years) as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills with strong attention to detail.
- Effective written and verbal communication skills.
- Ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.
- Strong interpersonal skills with the ability to work well in a team and independently.
- High school diploma or equivalent; additional qualifications in Office Administration are advantageous.
Tasks
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
Experience and specialization
Computer and technology knowledge
- MS Office
- Electronic mail
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
tichiautojobs@gmail.com
Advertised until
2024-01-10
Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:
1. What does an Administrative Assistant do?
Administrative Assistants provide crucial support to offices, departments, or individuals within an organization by handling clerical tasks, scheduling appointments, managing correspondence, and maintaining organized office operations.
2. What skills are essential for an Administrative Assistant?
Key skills for an Administrative Assistant include proficiency in office software (such as Microsoft Office Suite), strong organizational abilities, effective communication, multitasking, attention to detail, and adaptability.
3. What are the primary responsibilities of an Administrative Assistant?
Responsibilities include managing office correspondence, organizing meetings, handling schedules, drafting documents, maintaining files, handling office correspondence, and providing administrative support.
4. How does an Administrative Assistant handle multiple tasks efficiently?
They prioritize tasks, use organizational tools like calendars or task lists, practice time management, and effectively communicate to manage and complete various tasks efficiently.
5. What types of software do Administrative Assistants use?
Administrative Assistants use office software such as word processing, spreadsheet, presentation, and email software, along with scheduling tools, database software, and sometimes industry-specific software.
6. How does an Administrative Assistant maintain confidentiality in handling sensitive information? They adhere to data protection policies, maintain secure files, limit access to sensitive data, and ensure confidential information is shared only with authorized personnel as per organizational guidelines.
7. What qualities are essential for a successful Administrative Assistant?
Successful Administrative Assistants possess adaptability, discretion, professionalism, attention to detail, strong communication skills, and the ability to work efficiently both independently and as part of a team.
8. How can someone become an Administrative Assistant? Becoming an Administrative Assistant often involves gaining relevant skills through education, vocational training, acquiring experience in administrative roles, and developing proficiency in office software.
9. What career advancement opportunities are available for Administrative Assistants?
Administrative Assistants can progress to roles such as senior administrative positions, executive assistants, office managers, or specialize in specific administrative functions within various industries.
10. How does an Administrative Assistant contribute to the overall efficiency of an organization?
They streamline administrative processes, facilitate communication, ensure smooth operations within the office, and support the team, thereby contributing significantly to the overall efficiency of the organization.
