Job in Canada
Office Administrative Assistant Needed In Canada By Tbc Indoor Racing
We are seeking a detail-oriented and proactive Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be the key support person for our office, handling various administrative tasks and ensuring the smooth functioning of day-to-day operations. Your organizational skills, excellent communication, and ability to multitask will be essential in providing effective administrative support.
Job details
- Location: Richmond, BC
- Salary: 25.00 hourly / 32 to 40 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Vacancies 2
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
Experience an asset
Responsibilities:
- Manage and maintain schedules and calendars for executives and office staff.
- Coordinate meetings, appointments, and events, including booking venues and arranging refreshments.
- Handle incoming and outgoing communications, such as emails, phone calls, and mail, and respond or redirect them appropriately.
- Organize and maintain office files, records, and documents, ensuring they are up-to-date and easily accessible.
- Prepare and edit business documents, reports, presentations, and other correspondence as needed.
- Assist in office logistics, such as ordering and restocking office supplies and maintaining office equipment.
- Welcome visitors and clients, answer inquiries, and direct them to the appropriate personnel.
- Support office staff in various administrative tasks, including data entry, filing, and organizing information.
- Collaborate with colleagues and team members to ensure efficient office operations.
Requirements:
- High school diploma or equivalent is required; additional education or training in office administration is a plus.
- Proven experience as an administrative assistant or in a similar role is beneficial but not mandatory.
- Excellent organizational and time management skills to handle multiple tasks and prioritize effectively.
- Strong communication skills, both written and verbal, to interact professionally with colleagues and external contacts.
- Proficiency in computer software, including word processing, spreadsheet applications, and email.
- Attention to detail and accuracy in handling office documents, data, and correspondence.
- Ability to work well in a team and collaborate with colleagues to achieve common goals.
- Discretion in handling sensitive and confidential information.
- Strong problem-solving skills to address office challenges and find practical solutions.
Tasks
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
Additional information
Personal suitability
- Organized
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
info.tbcindoorracing@gmail.com
Advertised until
2023-09-04
Here are some frequently asked questions to help you gain a better understanding of this Office administrative assistant:
1. What does an office administrative assistant do?
Office administrative assistants perform a wide range of tasks to support the efficient functioning of an office. They handle administrative duties, manage schedules, coordinate meetings, handle communications, and assist in various office projects.
2. What are the key responsibilities of an office administrative assistant?
The key responsibilities of an office administrative assistant may include:
- Managing and maintaining schedules and calendars for executives or office staff.
- Coordinating meetings and events, including booking venues and arranging refreshments.
- Handling incoming and outgoing communications, such as emails, phone calls, and mail.
- Organizing and maintaining office files, records, and documents.
- Assisting in office logistics, such as ordering supplies and maintaining office equipment.
- Preparing reports, presentations, and other business documents.
- Providing administrative support to various departments within the organization.
- Welcoming visitors and clients and assisting them with their inquiries.
3. Is formal education required to become an office administrative assistant?
Formal education, such as a high school diploma or equivalent, is usually the minimum requirement for office administrative assistant positions. However, additional education or training in office administration can be beneficial.
4. What skills are essential for an office administrative assistant?
Key skills for an office administrative assistant include:
- Excellent organizational and time management skills.
- Strong communication skills, both written and verbal.
- Proficiency in computer software, including word processing and spreadsheet applications.
- Attention to detail and accuracy in handling office documents and data.
- Multitasking abilities to handle various tasks and prioritize efficiently.
- Problem-solving skills to address office challenges and find solutions.
- Ability to work well in a team and collaborate with colleagues.
5. Can office administrative assistants advance in their careers?
Yes, experienced office administrative assistants may have opportunities to advance to higher-level administrative positions or take on more specialized roles within the organization.
6. How can I become an office administrative assistant?
To become an office administrative assistant, you can start by gaining experience in administrative roles or completing relevant office administration courses. Demonstrating strong organizational and communication skills is crucial for securing such a position.
7. What is the most rewarding aspect of being an office administrative assistant?
For many office administrative assistants, the most rewarding aspect is the opportunity to be the backbone of the office, supporting colleagues and executives to ensure the office runs smoothly. They take pride in their ability to help others be more productive and efficient.
