Job in Canada
Secretary Except Legal And Medical Needed In Canada By Bnv Diesel Services Inc
We are seeking a proactive and detail-oriented Secretary to join our team and provide essential administrative support to our organization. As a Secretary (except legal and medical), you will play a crucial role in ensuring the smooth operation of our office and assisting with various administrative tasks. Your organizational skills, excellent communication, and ability to handle multiple responsibilities will contribute to the efficient functioning of our team.
Job details
- Location: 11433 154 StreetEdmonton, ABT5M 3N7
- Salary: 26.71 hourly / 35 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Responsibilities:
- Answer phone calls, take messages, and direct inquiries to the appropriate departments or individuals.
- Manage and organize schedules, appointments, and meetings for executives or managers.
- Draft and prepare emails, memos, letters, and other written communications as needed.
- Maintain and update files, records, and databases, ensuring accuracy and confidentiality.
- Assist in coordinating office activities and handling general office duties.
- Greet visitors and clients, providing them with necessary information or directing them to the appropriate personnel.
- Assist with travel arrangements, including booking flights, accommodation, and transportation.
- Handle office equipment maintenance, troubleshooting, and liaise with service providers when necessary.
- Order and manage office supplies, ensuring that necessary items are available when needed.
- Assist in event planning and coordination, both internal and external.
Requirements:
- High school diploma or equivalent is required; additional education or training in office administration is a plus.
- Proven experience as a secretary or in a similar administrative role is beneficial.
- Proficiency in computer software, including word processing, spreadsheets, and email.
- Excellent communication skills, both verbal and written, to interact effectively with colleagues and external contacts.
- Strong organizational skills to manage schedules, files, and office tasks efficiently.
- Attention to detail to ensure accuracy in handling office documents and data.
- Ability to prioritize tasks and manage time effectively, meeting deadlines and managing multiple responsibilities.
- Customer service skills to provide a positive experience to visitors and clients.
- Adaptability to work in a dynamic and fast-paced office environment.
- Maintain confidentiality and handle sensitive information with discretion.
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
Experience and specialization
Computer and technology knowledge
- Electronic scheduler
- MS Windows
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Attention to detail
Personal suitability
- Accurate
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
diesel.bnv@gmail.com
By mail
11433 154 Street Edmonton, ABT5M 3N7
Advertised until
2023-09-04
Here are some frequently asked questions to help you gain a better understanding of this Secretary (except legal and medical):
1. What does a secretary (except legal and medical) do?
A secretary (except legal and medical) performs various administrative tasks to support the smooth operation of an organization. They handle communications, manage schedules, organize files, and assist with general office duties.
2. What are the key responsibilities of a secretary in a non-legal and non-medical setting?
The key responsibilities of a secretary (except legal and medical) may include:
- Answering phone calls, taking messages, and directing inquiries to the appropriate individuals.
- Managing and organizing schedules, appointments, and meetings for executives or managers.
- Drafting and preparing emails, memos, and other written communications.
- Maintaining and updating files, records, and databases.
- Assisting with office equipment maintenance and ordering office supplies.
- Greeting visitors and clients and providing them with necessary information.
- Coordinating travel arrangements and managing travel-related documentation.
- Assisting in event planning and coordination of office activities.
3. Is formal education required to become a secretary?
Formal education, such as a high school diploma or equivalent, is typically the minimum requirement to become a secretary. However, some employers may prefer candidates with post-secondary education or specialized training in office administration.
4. What skills are essential for a secretary in a non-legal and non-medical setting?
Key skills for a secretary (except legal and medical) include:
- Proficiency in computer software, including word processing, spreadsheets, and email.
- Strong organizational skills to manage schedules, files, and office tasks efficiently.
- Excellent communication skills, both verbal and written.
- Attention to detail to ensure accuracy in handling office documents and data.
- Ability to prioritize tasks and manage time effectively.
- Customer service skills to interact with clients and visitors professionally.
- Adaptability to work in a dynamic and fast-paced office environment.
5. Can secretaries advance in their careers?
Yes, secretaries (except legal and medical) can advance in their careers by gaining experience, developing new skills, and taking on more responsibilities. They may have opportunities to move into administrative assistant or office manager roles.
6. What is the work environment like for a secretary in a non-legal and non-medical setting?
Secretaries in non-legal and non-medical settings typically work in office environments, supporting various departments or executives.
7. Are secretaries required to work independently or as part of a team?
Secretaries often work both independently and as part of a team, depending on the organization’s size and structure.
8. Can secretaries specialize in specific industries?
While secretaries in non-legal and non-medical settings provide general administrative support, some may gain experience and develop expertise in specific industries based on the nature of the organization they work for.
9. How can I become a secretary in a non-legal and non-medical setting?
To become a secretary in a non-legal and non-medical setting, you can start by obtaining a high school diploma or equivalent. Consider taking courses or training in office administration to enhance your skills and knowledge in this field.
10. What is the most rewarding aspect of being a secretary (except legal and medical)?
For many secretaries, the most rewarding aspect is the opportunity to be the backbone of an organization, supporting its daily operations and contributing to its overall efficiency and success. They take pride in helping their colleagues and executives perform their roles effectively.
